Setting a clear vision of a long term project enhances the success of the project. It is possible to set a clear direction, make attainable goals and understand deadlines that allow the organizers of a project to meet tasks in the right time frame.  Gantt Charts are a way to visually represent the phases and tasks of a long term project. 

By creating a Gantt Chart, the project has a structure that allows it to flourish and thrive. It also allows for the Project Manager to have more free time to complete other tasks and achieve other goals. 

A Gantt chart also allows you to visualize a timeline for the project and look out for possible issues that may arise; overlapping deadlines, conflicting dates, seasonal weather, festivities, etc. 

Every Gantt chart and project will provide more experience for the next Gantt chart you make. Although your first one might be confusing – you will learn from it as you go. The important thing is to have a clear list of goals and tasks to meet, chapters or phases, and timeframes to complete those.

To create your Gantt Chart

1.Imagine what the end goal of the project is and write it down.

2. Identify and create a list of the phases and tasks that need to be taken in order to complete your project. The number of phases and tasks vary depending on the project. You can structure it like the one below.

PROJECT

• • PHASE 1:
    • TASK A
    • TASK B
    • TASK C
  • PHASE 2:
    • TASK A
    • TASK B
    • TASK C
  • PHASE 3:
    • TASK A
    • TASK B
    • TASK C

FINAL RESULT

3. Estimate how much time will be needed for each task and therefore each phase. (This is why with every project and Gantt chart you do – you will gain more experience and get better at both – because every time you will know with more certainty, how much time it actually takes for each task instead of just trying to estimate. But we all gotta start somewhere.)

4. Evaluate your time constraints and issues that might interfere with your timeline. Are there holidays that might change your schedule? Are there logistical issues that might affect your timing? Adapt the Gantt Chart if necessary.

5. Create your Gantt Chart by using this template. There are 2 sheets on this link. The first sheet has an example of a commercial production Gantt Chart. Go to the bottom of the page, on the left and click the blank template. Make a copy to create your own.

6.  Share the Gantt Chart with your stakeholders and assign tasks to your team.

Post your Gantt Chart to the path and comment on another person’s work.

To continue, return to the Module 4 Opportunity Card.