Your project might start with your vision—but for it to last, it needs to live beyond you. Use this checklist to see if your project can keep growing even if you’re not around to run it.

For each question, answer Yes or No. If you answer “No,” that’s totally okay—it just means there’s an area to strengthen!

Systems & Processes

1. Do I have routines or systems in place to keep my project running?
   Yes / No

2. Is there a guide, checklist, or written instructions someone else could follow?
   Yes / No

3. Can at least one other person do the key tasks I do?
   Yes / No

Team & Leadership

1. Have I trained someone else to take over important responsibilities?
   Yes / No

2. Could the project continue tomorrow without me?
   Yes / No

3. Are decisions made by more than just me?
   Yes / No

Money & Finances

1. Does my project have steady or repeating funding?
   Yes / No

2. Do I have a written budget or financial plan?
   Yes / No

3. Could someone else understand and manage the money if needed?
   Yes / No

Community Support

1. Are people outside my team excited and invested in the project?
   Yes / No

2. Do I have a way to keep them engaged long-term?
   Yes / No

3. Would they want to keep the project going even if I’m not there?
   Yes / No

Mission & Vision

1. Is the mission of my project written down and easy to explain?
   Yes / No

2. Do other people believe in and support the mission?
   Yes / No

3. Are our actions clearly helping us reach that mission?
   Yes / No

Learning & Growth

1. Do I have a clear way to measure if the project is working?
   Yes / No

2. Could someone else continue that tracking process if I left?
   Yes / No

3. Do I regularly make changes based on results or feedback?
   Yes / No

Next Steps:

• If you answered “Yes” to all 18 questions: Awesome! Your project has strong sustainability!

• If you answered “No” to any, that’s your roadmap—what can you do to fill the gaps?

Tip: Sustainability is not about being perfect—it’s about the support, structure, and community your project has so that it can continue to grow.